JLMBC Special Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
That the JLMBC Recommend
a. to the General Manager of the Personnel Department that MetLife be selected as the provider of the LAwell Program’s Basic and Supplemental Employee, and Dependent Life Insurance Services for a three-year contract beginning January 1, 2025 through December a. 31, 2027 with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with MetLife for, at minimum, contract requirements, prices/premiums, and service level agreements.
b. to the General Manager of the Personnel Department that MetLife be selected as the provider of the LAwell Program’s Short/Long-Term Disability Insurance Services for a three-year contract beginning January 1, 2025 through December 31, 2027 with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with MetLife for, at minimum, contract requirements, prices/premiums, and service level agreements.
c. to the General Manager of the Personnel Department that MetLife be selected as the provider of the LAwell Program’s Accidental Death & Dismemberment Insurance Services for a three-year contract beginning January 1, 2025 through December 31, 2027 with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with MetLife for, at minimum, contract requirements, prices/premiums, and service level agreements.
d. staff report back to the JLMBC with plan design choice recommendations for service enhancements for its Life, Disability, and Accident Insurance to be implemented for plan year 2025.
CONCLUDING ITEMS
(4) Request for Future Agenda Items
(5) Next Regular Meeting Dates:
June 6, 2024 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
July 4, 2024 – MEETING CANCELED (City Holiday)
August 1, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(6) Adjournment
JLMBC Special Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Committee Report 24-21: Health and Dependent Care Spending Accounts Services Request for Proposal Findings and Recommendation -That the JLMBC Recommend to the General Manager of the Personnel Department that Ameriflex be selected as the administrator of the LAwell Program’s Health and Dependent Care Spending Account Services for a three-year contract beginning January 1, 2025, through December 31, 2027, with an option for up to two additional one-year terms, pending successful negotiations by the Personnel Department with Ameriflex for, at minimum, contract requirements, prices/premiums, and service level agreements.
CONCLUDING ITEMS
(4) Request for Future Agenda Items
(5) Next Regular Meeting Dates:
● June 6, 2024 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
● July 4, 2024 – MEETING CANCELED (City Holiday)
● August 1, 2024 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
(6) Upcoming Planned Special Meeting Dates:
● May 16, 2024 – Special Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
(7) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
INFORMATONAL ITEMS
(3) Committee Report 24-20: LAwell Program 2025 Service Provider Renewal Update Update regarding the status of service provider renewals and the proposed plan of adoption for the LAwell Program’s 2025 service year
(4) (Continued Item from the April 4, 2024 Meeting) Committee Report 24-17: Disability Claim Report – Report back regarding recent disability claim statistics for LAwell Program members.
CONCLUDING ITEMS
(5) Request for Future Agenda Items
(6) Next Regular Meeting Dates:
● June 6, 2024 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
● July 4, 2024 – MEETING CANCELED (City Holiday)
● August 1, 2024 – Regular Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
(7) Upcoming Planned Special Meeting Dates:
● May 16, 2024 – Special Meeting (In-Person with live
broadcast/teleconference option for participation from the public)
(8) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Minutes – Recommendation to approve minutes of the January 4, 2024 regular meeting.
(4) Committee Report 24-16: New Hire Benefits Eligibility – That the JLMBC direct staff to develop a proposal for changing LAwell Program Plan Rules and allow newly hired or rehired employees to elect benefits on their first day of employment as a plan rule change for LAwell Plan Year 2025.
INFORMATIONAL ITEMS
(5) PRESENTATION – Presentation of the Workday Human Resource and Payroll System
(6) BENEFITS PROVIDER PRESENTATION – Presentation from TELUS Health regarding the 2024 Open Enrollment debrief, services performance, and planned enhancements.
(7) PRESENTATION – Presentation from Keenan & Associates regarding healthcare trends and cost management.
(8) Committee Report 24-17: Disability Claim Report – Report back regarding recent disability claim statistics for LAwell Program members.
(9) Committee Report 24-18: Human Resource and Payroll (HRP) Project Update – Report regarding the progress of the HRP Project transition and its impact on staff and LAwell Program participants.
(10) Committee Report 24-19: Projects and Activities Report – Report regarding LAwell Program activities for the month of March 2024.
CONCLUDING ITEMS
(11) Request for Future Agenda Items
(12) Next Regular Meeting Dates:
May 2, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
June 6, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(13) Upcoming Planned Special Meeting Dates:
May 16, 2024 – Special Meeting for RFP (In-Person with live broadcast/teleconference option for participation from the public)
(14) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Minutes – Recommendation to approve minutes of the September 7, 2023 and November 2, 2023 regular meetings.
(4) Committee Report 24-13: 2024 International Foundation of Employee Benefit Plans (IFEBP) Annual Conference – That the JLMBC approve the necessary funding from the Employee Benefits Trust Fund for any interested JLMBC members and staff to attend the November 2024 IFEBP conference either virtually or in-person in San Diego, California.
INFORMATIONAL ITEMS
(5) BENEFITS PROVIDER PRESENTATION – Presentation from Dental Insurance provider Delta Dental regarding utilization of the LAwell Programs’ Preventative, DHMO, and PPO dental insurance plans and its current and future outreach and education efforts.
(6) ORAL PRESENTATION – Oral presentation from City Attorney regarding Brown Act compliance.
(7) Committee Report 24-14: Human Resource and Payroll (HRP) Project Update - Report regarding the progress of the HRP Project transition and its impact on staff and LAwell Program participants.
(8) Committee Report 24-15: Projects and Activities Report - Report regarding LAwell Program activities for the month of February 2024.
CONCLUDING ITEMS
(9) Request for Future Agenda Items
(10) Next Regular Meeting Dates:
April 4, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
May 2, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(11) Upcoming Planned Special Meeting Dates:
May 16, 2024 – Special Meeting for RFP (In-Person with live broadcast/teleconference option for participation from the public)
(12) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Minutes – Recommendation to approve minutes of the July 6, 2023 and August 3, 2023 regular meetings.
(4) Committee Report 24-07: Staffing Reimbursements for Second Quarter of Fiscal Year 23-24 – That the JLMBC approve: (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $140,313.66, inclusive of the second quarter of fiscal year 2023-24; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $42,382.59, inclusive of the second quarter of fiscal year 2023-24.
(5) Committee Report 24-08: Update on Medical Plans Request For Proposal Consideration – That the JLMBC: (a) request the Ad-Hoc Medical Plan Subcommittee to continue its efforts regarding Medical Insurance Plan Options for Plan Year 2026; and (b) direct staff and its consultants, Keenan & Associates, to begin discussions with Anthem Blue Cross and Kaiser Permanente for a one-year contract extension for Plan Year 2025.
(6) Committee Report 24-09: Health Insurance Portability and Accountability Act (HIPAA) Compliance Officer – That the JLMBC approve the necessary funding from the Employee Benefits Trust Fund (Fund 899) for a Senior Benefits Analyst I position to be added as a regular position authority to serve the LAwell Program as its HIPAA Compliance Officer.
INFORMATIONAL ITEMS
(7) BENEFITS PROVIDER PRESENTATION – Presentation from Support Plus Employee and Family Assistance Program (Support Plus EFAP) provider Optum regarding utilization of the Support Plus EFAP and its current and future outreach and education efforts.
(8) Committee Report 24-10: Update on LIVEwell Program Transition - Report updating the work of the LIVEwell program and the implementation of Virgin Pulse as the new Third Party Administrator.
(9) Committee Report 24-11: Human Resource and Payroll (HRP) Project Update - Report regarding the progress of the HRP Project transition and its impact on staff and LAwell Program participants.
(10) Committee Report 24-12: Projects and Activities Report - Report regarding LAwell Program activities for the months of November 2023 through January 2024.
CONCLUDING ITEMS
(11) Request for Future Agenda Items
(12) Next Regular Meeting Dates:
March 7, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
April 4, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(13) Adjournment
JLMBC Regular Meeting
INTRODUCTION
(1) Call to Order
(2) Public Comments
ACTION ITEMS
(3) Committee Report 24-01: Election of Officers – Recommendation that the JLMBC: (a) conduct plan year 2024 officer elections for Chairperson (Management), Vice-Chairperson (Labor), First Provisional Chair (Management), and Second Provisional Chair (Labor); and (b) note and file the proposed meetings schedule for calendar year 2024.
(4) Committee Report 24-02: Health and Dependent Care Spending Accounts RFP–That the JLMBC approve: (a) the proposed Request for Proposal (RFP) for Health and Dependent Care Spending Account services, subject to final approval by the City Attorney; and (b) the proposed “Pledge Form Regarding Conflict-of-Interest, Confidentiality and Proposer Communications” for use by JLMBC members (voluntary) and City staff (mandatory) involved in the Health and Dependent Care Spending Account Services development and review process.
(5) Committee Report 24-03: Joint Request for Proposals for Life, Disability, and Accident Insurance Plans – That the JLMBC approve: (a) the proposed joint Request for Proposal for: (i) Basic and Supplemental Employee, and Dependent Life Insurance, (ii) Short/Long-Term Disability Insurance, and (iii) Accidental Death & Dismemberment Insurance Plans, to be called the Joint Life, Disability, and Accident Insurance Request for Proposal, subject to final approval by the City Attorney; and (b) execution of the “Pledge Form Regarding Conflict-of-Interest, Confidentiality and Proposer Communications” for use by JLMBC members (voluntary) and City staff (mandatory) involved in the Joint Life, Disability, and Accident Insurance Request for Proposal development and review process.
(6) Committee Report 24-04: Staffing Reimbursements for First Quarter of Fiscal Year 2023-24 – That the JLMBC approve (a) reimbursements from the Employee Benefits Trust Fund for Personnel Department salary costs of staff providing administrative support of the LAwell Program in the total amount of $138,707.32, inclusive of the first quarter of fiscal year 2023-24; and (b) reimbursements from the Employee Benefits Trust Fund/Wellness sub-account for Personnel Department salary costs of staff providing administrative support of the LIVEwell Wellness Program in the total amount of $102,905.81, inclusive of the first quarter of fiscal year 2023-24.
INFORMATIONAL ITEMS
(7) BENEFITS PROVIDERS PRESENTATION OVERVIEW – Brief introduction presentations from LAwell Program vendors Anthem Blue Cross, Blue View Vision, Delta Dental, Health Equity/Wageworks, Kaiser Permanente, Optum, Standard Insurance Company, TELUS Health, and Virgin Pulse.
(8) Committee Report 24-05: Medical Plans Survey - Report updating the work of the Medical Plans Ad Hoc Subcommittee and the release of a City-wide survey.
(9) Committee Report 24-06: Human Resource and Payroll (HRP) Project Update - Report regarding the progress of the HRP Project transition and its impact on staff.
CONCLUDING ITEMS
(10) Request for Future Agenda Items
(11) Next Regular Meeting Dates:
February 1, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
March 7, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
April 4, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
May 2, 2024 – Regular Meeting (In-Person with live broadcast/teleconference option for participation from the public)
(12) Adjournment